Personnel Forms

Required for all employees

Application For Lay Employment 

W-4 2022

NC-4EZ Form (NC tax withholding short form)

403(b) Auto Enrollment Notice

I-9 (paper form) Expires 10-31-2022

I-9 Instructions-English Expires 10-31-2022

I-9 Instructions-Spanish Expires 10-31-2022

I-9 Handbook for Employers Rev 5-8-2020 

Acknowledgment of Receipt of Personnel Policies Handbook (includes Sexual Misconduct Policy and Code of Ethics)

Onboarding employees should register for a Virtus account at to complete safe environment training and complete the background check request.  If the employee cannot access online, the following background check release form should be completed.

Background Check Release Form – Employees

Background Check Release Form – Employees, Spanish




The Diocese of Charlotte participates in E-Verify, the government’s web-based electronic eligibility verification program offered by the Department of Homeland Security (DHS) and U.S. Citizenship and Immigration Services (USCIS), along with the Social Security Administration (SSA).  E-Verify enables employers to compare employee information taken from the Form I-9 against records kept in DHS and SSA databases.
Effective October 1, 2012, each new diocesan employee must be processed through E-Verify within three days of hire.

Diocesan E-Verify Procedures updated 11-4-21

Employee Performance Appraisals

Employee Performance Appraisals provide for the periodic exchange of information about accomplishments and problems on the job. On an annual basis, employees must be given formal appraisals and the documentation placed in the employee’s official personnel file.

Workers’ Compensation

Workers’ Compensation insurance is provided for all diocesan employees. All work-related injuries or illnesses must be reported to the Human Resources Office on the North Carolina Industrial Commission Form 19.

Form 19 – Employer’s Report of Employee’s Injury or Occupational Disease to the Industrial Commission.


Workers Comp Contact Information


The following form may be used when an accommodation is requested in the case of a disability.

Americans With Disabilities Accommodation Request Form